Project Executive – Agency Operations

11th May 2020

This role is to assist and support the Global Head of Austen Maritime in project personnel management for the Operations and Agency Department.


  1. Visa Applications for all project personnel at the embassies.
  2. Manage flight ticket bookings for project personnel including clients travelling requirements and needs.
  3. Process Employment Pass / Dependent Pass application from application to cancellation.
  4. Proper Maintenance of Employment Pass holders and records.
  5. Provide administrative support to the project personnel as and when required.
  6. Assist in the sourcing of suitable service apartments and reasonable car rental for project personnel.
  7. Liaise closely with the various project secretaries on their project requirements. 
  8. Collaborate with HR department to prepare, review and issue employment contracts.
  9. Support the finance department in preparing the basis and documents for invoicing.
  10. Post Jobsbank advertisements for clients as and when required for EP application.
  11. Check for suitable applicants from Jobsbank.
  12. Processing clients orders and coordination of operations.
  13. Compile weekly report for Operations Department.
  14. To maintain confidentiality and observe Data Protection guidelines.
  15. Other duties and responsibilities documented in the QEHS Procedure and QEHS Manuals.


Qualifications and Experience Required

  • GCE ‘O’ Levels or Diploma with minimum 2 to 3 years of relevant working experience in Operations Department or Marine Industry.
  • Having previous experience in Marine, Shipping & Offshore Construction Industry is advantageous.
  • Computer literacy, particularly in Microsoft Outlook, Microsoft Excel, Microsoft Word and Microsoft Power Point.


  • Proactive and adaptable to a fast pace environment.
  • Able to work independently.
  • A committed Team Player.
  • Possess an honest and trustworthy disposition.
  • Possess good interpersonal, including oral and written communications skills.
  • Possess good planning and organizational skills.
  • Able to manage multiple priorities and assigned tasks
  • Possess good time management skills.
  • Ability to follow oral and written instructions.
  • Positive and proactive attitude towards work.
  • Ability to be discreet, uphold confidentiality and professionalism always.
  • Customer Service Oriented Individual.

Closing date: 10th Jun 2020

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